We are navigating our way through the rapidly changing circumstances around COVID-19 and doing our best to implement necessary precautions for our employees, students and clients during this time.
Date: September 10, 2021
COVID-19 Vaccination Policy
In accordance with the Office of the Chief Medical Officer of Health (OCMOH) postsecondary education (PSE) institutions are required to develop and implement a COVID-19 vaccination policy that applies to individuals defined in the OCMOH Instructions — employees, staff, contractors, volunteers, and students — who attend the campus.
Effective September 7, 2021, students, staff, contractors, and visitors accessing the campus must be fully vaccinated (two doses of an approved COVID-19 vaccine followed by the 14-day waiting period) and present proof of full vaccination status unless the College grants them an exemption in accordance with the Ministry of Health.
Those who are not fully vaccinated or do not have an approved exemption will not be able to access any part of the campus without a negative rapid test.
To ensure compliance with the COVID-19 vaccination policy, Northern Construction Academy is requiring our employees, staff, contractors, volunteers, visitors, and students (herein referred to as “Required Individuals”) who attend campus to provide:
- a) proof of full vaccination against COVID-19; or
- b) written proof of a medical reason, provided by a physician or registered nurse in the extended class that sets out: (i) a documented medical reason for not being fully vaccinated against COVID-19, and (ii) the effective time-period for the medical reason; or
- c) proof of completing an educational session approved by Northern Construction Academy about the benefits of the COVID-19 vaccination prior to declining vaccination for any reason other than a medical reason. https://www.dropbox.com/s/vjaw6ajmdj8y8ku/Vaccine%20Education%20Video.mp4?dl=0
Northern Construction Academy’s vaccination policy shall require that where a Required Individual does not provide proof of being fully vaccinated against COVID-19 in accordance with paragraph (a) but instead relies upon the medical reason described in paragraph (b) or the educational session at paragraph (c), the Required Individual shall:
- I. submit to regular antigen point of care testing for COVID-19 and demonstrate a negative result, at intervals to be determined by Northern Construction Academy, which must be at minimum once every seven days.
II. provide verification of the negative test result in a manner determined by the Northern Construction Academy that enables Northern Construction Academy to confirm the result at its discretion.
Submitting Documentation to Northern Construction Academy:
- If you are fully vaccinated:
a. Provide the Office Administrator with a copy of your vaccination status either through email, or face-to-face when you come to the campus. In the province of Ontario emailed versions of the receipt from the Ministry of Health were provided to each individual. COVID-19 vaccination receipts can also be downloaded or printed through the COVID-19 vaccination provincial portal https://covid19.ontariohealth.ca/
- If you have an approved medical exemption:
a. Provide a documented reason for not being fully vaccinated and have a negative rapid
(antigen) test or show proof of a negative rapid (antigen) test, valid within the previous seven days to the Office Administrator. Rapid tests will be available at Northern Construction Academy’s office located at 1 Ceasar Rd. Tests will be required every 7 days.
- If you are NOT fully vaccinated nor have an approved exemption:
a. Provide proof of completing the educational session and have a negative rapid (antigen) test, valid within the last seven days to the Office Administrator. Rapid tests will be available at Northern Construction Academy’s office located at 1 Ceasar Rd. Tests will be required every 7 days.
Health & Safety Measures
- Hand Hygiene
• Northern Construction Academy will provide adequate access to hand hygiene stations throughout the campus, particularly in high-traffic areas, entrances and exits, and places with high-touch surfaces. These stations consist of soap and water, or alcohol-based hand rub (60-90%).
- Daily Screening
• Northern Construction Academy will actively screen all employees (i.e., faculty and staff) before they enter their workplace, according to requirements set out in O. Reg. 364/20: Rules for Areas at Step 3 and at the Roadmap Exit Step. The screening can be done in person or on-line using Worker and Employee Screening Tool. https://covid-19.ontario.ca/screening/worker/
• Northern Construction Academy will make available COVID-19 screening resources to students, faculty, and staff, and have clear policies in place to address missed classes and test/exams for students who have symptoms, are exposed to a known COVID-19 case, and/or failed their daily COVID-19 screening. https://covid-19.ontario.ca/self-assessment/
• Northern Construction Academy advises any students who have symptoms, have been exposed to a known COVID-19 case, and/or failed their daily COVID-19 screening not to come to campus and: immediately self-isolate at home and connect with their health care provider and/or take Ontario’s COVID-19 self-assessment to determine if they are eligible for a COVID-19 test.
- Face coverings, masks, and personal protective equipment
• Face coverings and masks; in accordance with O. Reg. 364/20: Rules for Areas at Step 3 and at the Roadmap Exit Step, students, faculty, and staff and any other persons are required to wear face coverings or masks (e.g., non-medical or cloth masks) to reduce the risk of COVID-19 transmission when in an indoor area of the premises of Northern Construction Academy and in vehicles that operate as part of Northern Construction Academy.
- Personal Protective Equipment; (PPE) such as medical (surgical/procedure) masks, eye protection (e.g., goggles; face shields), and gloves as per provincial requirements set out in O. Reg. 364/20: Rules for Areas at Step 3 and at the Roadmap Exit Step and through the Ministry of Labour, Training, and Skills Development webpage, all workers are required to wear appropriate PPE that provides protection of the person’s eyes, nose and mouth if in the course of providing services they are required to come within two metres of an unmasked individual in an indoor area and they are not separated by a plexiglass barrier or some other impermeable barrier.
- Heating, Ventilation and Air Conditioning Systems
• Northern Construction Academy has improved air quality through ventilation and filtration contributing to removing and diluting virus laden particles from indoor air. Ventilation and filtration must be used in conjunction with all other public health measures to help minimize the risk of COVID-19 transmission.
- Shared Spaces
• Northern Construction Academy ensures that masks are worn in common areas.
• Northern Construction Academy assess shared spaces and communal areas to ensure there is proper signage reminding students, faculty, and staff to practice physical distancing, masking, and hand hygiene.
• Where feasible, Northern Construction Academy has increased spacing between furniture to maintain physical distancing and reduce crowding.
• Northern Construction Academy implements measures such as limiting the number of guests, excluding them, and/or requiring the collection of visitor information to mitigate risks.
- Cleaning and Disinfection
• Northern Construction Academy will maintain a regular cleaning schedule throughout the campus. Common areas and high-touch surfaces, such as washrooms and shared equipment, will be cleaned and disinfected as frequently as is necessary to maintain a sanitary condition.
- Outbreak Management
• Northern Construction Academy will have one or more individuals responsible for liaising with their local public health unit in a mutually feasible manner and ensure outbreak management protocols reflect the directions provided by provincial and local public health authorities.
• If Northern Construction Academy is informed of any positive cases of COVID-19 among students, faculty, or staff regardless of the person’s vaccination status, Northern Construction Academy will immediately notify the local public health unit.
- Contact Tracing
• Contact tracing, notification, and follow up is a process used by public health to identify, counsel, and monitor individuals who have had close contact with someone who is infected with COVID-19. Contact tracing can help Northern Construction Academy identify individuals who have been in contact with a case of COVID-19 understand their risk to the PSE campus community and limit the spread of the virus.
• Northern Construction Academy must collect, maintain, and disclose statistical (non-identifiable) information as follows:
a) documentation that includes (collectively, “the Statistical Information”):
i. the number of Required Individuals that provided proof of being fully vaccinated against COVID-19;
ii. the number of Required Individuals that provided a documented medical reason for not being fully vaccinated against COVID-19;
iii. the number of Required Individuals that completed an educational session about the benefits of COVID-19 vaccination in accordance with paragraph 1(c), where applicable; and
iv. the total number of Northern Construction Academy’s Required Individuals to whom these Instructions apply.
b) disclose the Statistical Information to the Ministry of Colleges and Universities (MCU) in the manner and within the timelines specified by MCU. MCU may seek additional detail within the requested Statistical Information outlined above which will also be specified in the request. MCU may further disclose this Statistical Information and may make it publicly available.
Date: March 1, 2021
This plan is to address Northern Construction Academy’s (NCA’s) response to the COVID–19 pandemic.
NCA is diligently monitoring the rapidly changing circumstances around COVID-19 and implementing contingency plans accordingly. This will enable us to continue our business by ensuring all reasonable measures are taken for the health of our employees, customers, contractors, and those who live in the areas surrounding our operations.
NCA is committed to executing process changes to meet or exceed the recommended guidelines for physical distancing. Although some roles require an element of physical interaction to ensure that essential tasks are completed, we will continue to evolve our processes to minimize these interactions.
As we continue to operate during this unprecedented situation, we expect to face ongoing challenges.
Measures we are taking.
How NCA is ensuring that workers know how to keep themselves safe from exposure to COVID-19:
- Appropriate information and instructions regarding COVID-19 are communicated to workers through many methods.
- Educational posters.
- Important updates communicated through company email as well as posted at office locations.
- Implementation of policies and procedures for Covid-19 where appropriate to ensure compliance to Public Health guidelines and Government orders.
- Employees are advised to follow physical distancing rules, avoid casual gatherings, and limit all necessary meetings to less than five people after work hours.
- HEPA filter systems run in all offices and rooms at NCA.
- Daily review of government and public health authority guidelines
- Mandatory sign-off acknowledging that employees understand the symptoms, and the requirements to be screened prior to entering a workplace. This includes not reporting to work with any symptoms without clearance from both a medical professional and their direct supervisor.
How is NCA screening for COVID-19
- Before entering any workplace, employees with access to email are required to complete daily screening through e-compliance.
- Random temperature screening is taking place at all locations.
- Employees with any symptoms must not attend any workplace and must contact their direct supervisor as well as contact Telehealth for further direction.
- All visitors must complete the screening form prior to entering any NCA location.
How are we controlling the risk of transmission?
- Personal Protective Equipment is available for all employees.
- Physical distancing for all employees of 2 meters or 6 feet is enforced. This includes lunch areas and meeting rooms are now limited by the number of people that can use them at any given time. This also takes into consideration the public policy of limiting all gatherings to not more than five people. If insufficient room exists, then rotating times will be required to enforce physical distancing.
- All meetings shall take place by phone or video conference unless necessary and approved by the company.
- Any employees disregarding public safety around non-essential travel, physical distancing, and other non-approved practices will be removed from the office.
- Wash facilities/sanitizing stations are available at all sites. Employees must clean their hands by washing with soap and water before applying hand sanitizers.
- Non-Touch thermometers are being used to test employee temperatures daily, to monitor if anyone has symptoms.
- COVID-19 site audits are done on a weekly basis.
- Cleaning products, wipes, disposable rags, etc. are available in all shared equipment/vehicles., and employees are instructed to wipe workspaces, vehicles, and pieces of equipment down before and after use.
- We are not permitting outside visitors at any location. All visits should be approved before arrival and should be coordinated by phone or email ahead of time. Steps should be taken to reduce any interaction to an absolute minimum. Exceptions shall be made for essential Visitors (e.g. MLTSD, MOE, City/ Municipal personnel), who are subjected to COVID19 screening and other requirements, as necessary.
- When physical distancing cannot be maintained, PPE items such as masks or shields as well as specialized items such as garments/clothing or other facial covering will be utilized to enhance worker protection against COVID-19 transmission. All workers are reminded that the physical distancing rule (2 meters or 6 feet distance) remains in effect and continues to be the best form of protection.
- All unnecessary meetings are suspended, and all necessary job site meetings will practice physical distancing in small groups. When not possible, these meetings shall be conducted with the use of phones or video conference.
What is NCA’s plan if there is a potential case, suspected exposure or Covid 19 case at our workplace.
- Procedures are in place for contact tracing and liaising with Public Health Authorities
- Enhanced cleaning protocols will be deployed.
- A process matrix has been developed and decisions will be made on a case-by-case basis depending on the circumstances.
How is NCA ensuring the plan is working?
- The safety team at NCA meets regularly to provide guidance, discuss potential issues, allocate resources, and listen to health and safety committee advice and concerns.
- The safety team reports directly to the senior management team to ensure any concerns are dealt with in a timely manner.
NCA understands that these are uncertain times, and changes to this plan will be required to meet or exceed prescribed requirements. NCA is committed to ensuring the health of our employees, customers, contractors, and all who live in the areas surrounding our operations.
If you have any questions, please contact us.